Phone: 613.736.1003
Fax: 613.736.1395
Email: info@ccmta.ca

Télé: 613.736.1003
Télécopieur: 613.736.1395
Courriel: info@ccmta.ca

Exhibition

AM 2018 banner WEB EN

Exhibit hours | Floor plan | Fees | Refund & cancellation policy | Key dates & deadlines | FAQ | Past exhibitors 

Exhibitor en


Become an exhibitor at the 2018 Annual Meeting in Quebec City.
We expect to sell out again this year, so secure your space delay!
Registration deadline is April 11, 2018.

As an exhibitor, your company can:

  • Take advantage of a unique opportunity to demonstrate new technology, key products and services to your target market;
  • Network with senior managers and officials at Canada's largest meeting of road safety administrators for government and industry;
  • Raise your profile and that of your staff with other participants, including senior managers and officials from the Canadian federal government, provincial and territorial governments and the North American road safety community.
  • Market to your audiences in one location, reaching decision-makers in both government and industry;
  • Be recognized as an active road safety partner or supplier;
  • Participate in and contribute to a successful meeting in your industry.

Our 2018 exhibitor benefit package includes:

  • Personal identification - All exhibitors are identified by their delegate badges;
  • Networking, advertising - All exhibitors are presented as such prior to, during and after the event and listed in the program;
  • Attendee contact information - You will be provided attendee contact information before and after the event;
  • Exposure - Most scheduled meals throughout the day will take place in the exhibition to ensure maximum exposure to delegates; approximately 8 to 10 hours of dedicated exhibit hours.
  • Delegate Registration – Each 10’ x 10’ booth includes one (1) complimentary delegate registration;
  • Exhibit Passport - Delegates will be encouraged to participate in the "Exhibit Passport" as a way to encourage maximize booth traffic and be entered into a Prize Draw provided by CCMTA;
  • EXCLUSIVE OFFER! Exhibitors who are also Ambassador level sponsors will receive a 50% discount on their exhibition booth space. Champion level sponsors will receive a 25% discount. For more information about this promotion, please contact us.


Standard booth size is 10' x 10' and includes:

• Pipe and Drape (back and side walls)
• One 6 foot table with black linen
• One chair
• Carpeting (the exhibit hall is carpeted)
• A 25-word company profile in CCMTA's 2018 Annual Meeting Program
• One complimentary delegate registration* which allows full admission to the program, including educational sessions, meetings, scheduled meals/breaks, and all the evening social events.

*Important Note: Completion of the booth application form only reserves booth space and does not serve as a delegate registration. Exhibitors are required to complete a delegate registration upon receiving confirmation of booth space. Once confirmed, exhibitors will receive a promotional code along with instructions for redeeming the complimentary registration.

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Exhibit Hours*

*Preliminary Schedule - Subject to change.

 Date  Times
 Saturday, June 2  12:00 - 17:00 (set-up)
 Sunday, June 3

 11:30 - 13:00 Lunch
 14:30 - 15:00 Health Break
 18:00 - 20:00 Welcome Reception

 Monday, June 4

 08:30 - 09:30 Breakfast
 10:00 - 10:30 Health Break
 12:00 - 13:30 Lunch
 14:30 - 15:00 Health Break

 Tuesday, June 5

 10:00 - 10:30 Health Break
 12:00 - 13:30 Lunch
 14:30 - 15:00 Health Break

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Floor Plan

CCMTA Annual Meeting Exhibition
Québec City Convention Centre
Room 2000 CD

2018 Exhibition Floor Plan for Web 12 04 17

CLICK to enlarge image

*Preliminary floorplan - subject to change

CCMTA will use every effort to accommodate your booth selection.

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Fees

Standard 10' x 10' Booth: $1,600** for members and associates; $2,125 for all others.

Double booth 10' x 20' Booth: $3,200** for members and associates; $4,250 for all others.

Prepayment of booth space is required in order to secure your space.

Custom Space: Please contact Linda Levesque, Web and Administrative Coordinator, by email at llevesque@ccmta.ca, or by phone at 613-736-1003 ext. 269 for more details.

* Fees do not include QST (9.975%). The place of supply rule dictates taxes are charged based on location of the services provided. GST/HST Registration number: 122329659RT. All prices quoted are in Canadian dollars.

** 2018 Associates fees must be paid in full to benefit from the reduced rate.

Arrangements for additional items (e.g. electricity, additional tables or chairs, internet, audio visual) will be the responsibility of the exhibitor. The Show Services Guide will be sent once payment is received.

Applications will be taken on a first-come, first-served basis, after which a priority list will be established. CCMTA reserves the right to refuse an application at any time. For space to be assigned, full payment must be received.

Exhibitors applying after April 11, 2018 will not be represented in the Annual Meeting program, however will be represented via a separate insert.

The deadline to apply is April 11, 2018.

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Refund and Cancellation Policy

Refund requests must be made in writing by the dates specified. Full refunds of registration and event fees issued until March 1, 2018. Refunds of 50 percent issued until April 11, 2018. Refunds will not be issued after April 11, 2018.

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Key Dates and Deadlines

 Activity  Deadline
 Logos required  With form submission
 Cancellation deadline (100% credit)  March 1, 2018
 Application deadline*
 April 11, 2018
 Exhibitor profiles due  April 11, 2018
 Cancellation deadline (50% credit)  April 11, 2018
 Complete order show services form  April 28, 2018 (tbc)
 CCMTA 2018 Annual Meeting  June 3-6, 2018

*Prepayment of exhibition is required prior to attending the Annual Meeting.

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Frequently Asked Questions

  1. I am interested in supporting this event; however, I cannot exhibit. Are sponsorship opportunities available?
    Yes, those organizations interested in contributing to this event by way of sponsorship can refer to the Sponsorship Package.

  2. I have completed my exhibitor application form. Do I need to register as a delegate as well?
    Yes. All exhibitors are required to complete the delegate registration in order to participate in the various activities planned during the Annual Meeting. Once confirmed, exhibitors will receive a promotional code along with instructions for redeeming the complimentary registration.

  3. How do I pay for exhibition and do I have to pre-pay?
    Payment can be made by Visa, MasterCard, American Express, or company check. Additionally, CCMTA associates and government members can request an invoice. Exhibition must be paid in full before the booth space is secured and confirmed.

  4. How do I get additional information?
    Contact Linda Levesque, Web and Administrative Coordinator, by email at llevesque@ccmta.ca, or by phone at 613-736-1003 ext. 269.

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Past CCMTA Exhibitors

• 1A Lifesafer of Canada
• 3M Canada Company
• Accident Support Services International Ltd.
• Alcohol Countermeasure Systems Corp.
• American Association of Motor Vehicle Administrators
• Automotive Industries Association of Canada
• Canada Border Services Agency
• Canadian Bank Note Company Limited
• Canadian Transportation Equipment Association
• Canadian Trucking Human Resources Council
• Canadian Centre for Occupational Health & Safety (CCOHS)
• Commercial Vehicle Safety Alliance (CVSA)
• Draeger Safety Canada, Ltd.
• DriveABLE Assessment Centres Inc.
• DriverCheck Inc.
• Drivewyze Inc.
• Entrust Datacard
• Fast Enterprises
• Gemalto
• GovDeals, Inc.
• L-1 Identity Solutions
• I DRIVE SAFELY
• Infosys Public Services, Inc.

• International Road Dynamics Inc.
• Maha Canada
• MGM Brakes
• Motorcycle and Moped Industry Council
• Safran Identity & Security
• Natural Resources Canada
• Parsons Canada Ltd.
• PIXARA
• PMG Technologies
• QLess Inc.
• Registrar of Imported Vehicles
• Safety Services Canada
• Serco Canada Inc.
• Sherlock Antitheft Marking Inc.
• Smart Start Inc.
• Solutions Thru Software Ltd.
• Stereo Optical
• The Passing Zone Inc.
• The Tire and Rubber Association of Canada
• Trica CXM Solutions
• The War Amps
• Veridos
• Waldale Manufacturing Ltd.
• Zebra Card Printer Solutions

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