Phone: 613.736.1003
Fax: 613.736.1395
Email: info@ccmta.ca

Télé: 613.736.1003
Télécopieur: 613.736.1395
Courriel: info@ccmta.ca

Exhibition

CCMTA AM 2019 BANNER BIL 750

Exhibit hours | Floor plan | Fees | Refund & cancellation policy | Key dates & deadlines | FAQ | Past exhibitors 

Exhitibor blue  
 

Become an exhibitor at the 2019 Annual Meeting in Ottawa.
Application deadline is March 8, 2019.

As an exhibitor, your company can:

  • Take advantage of a unique opportunity to demonstrate new technology, key products and services to your target market;
  • Network with senior managers and officials at Canada's largest meeting of road safety administrators for government and industry;
  • Raise your profile and that of your staff with other participants, including senior managers and officials from the Canadian federal government, provincial and territorial governments and the North American road safety community.
  • Market to your audiences in one location, reaching decision-makers in both government and industry;
  • Be recognized as an active road safety partner or supplier;
  • Participate in and contribute to a successful meeting in your industry.

Our 2019 exhibitor benefit package includes:

  • Personal identification - All exhibitors are identified by their delegate badges;
  • Networking, advertising - All exhibitors are presented as such prior to, during and after the event and listed in the program;
  • Attendee contact information - You will be provided attendee contact information before and after the event;
  • Exposure - Daily refreshment breaks as well as most scheduled meals will be held in the exhibition hall to ensure maximum exposure to delegates; approximately 7 to 9 hours of dedicated exhibit hours.
  • Delegate Registration – Each 8’ x 8’ and table top booth includes one (1) complimentary delegate registration;
  • Exhibit Traffic Builders - Delegates will be encouraged to participate in the "Exhibit Passport" as a way to encourage maximize booth traffic and be entered into a Prize Draw provided by CCMTA;
  • EXCLUSIVE OFFER! Exhibitors who are also Ambassador level sponsors will receive a 50% discount on their exhibition booth space. Champion level sponsors will receive a 25% discount. For more information about this promotion, please contact us.


Standard booth size is 8' x 8' and includes:

• Pipe and Drape (back and side walls)
• Carpeting (the exhibit hall is carpeted)
• A 25-word company profile in CCMTA's 2019 Annual Meeting Program
• One complimentary delegate registration* which allows full admission to the program, including educational sessions, meetings, scheduled meals/breaks, and all the evening social events.

Table Top Booth includes:

• One 8 foot table with black linen
• Carpeting (the exhibit hall is carpeted)
• A 25-word company profile in CCMTA's 2019 Annual Meeting Program
• One complimentary delegate registration* which allows full admission to the program, including educational sessions, meetings, scheduled meals/breaks, and all the evening social events.

*Important Note: Completion of the booth application form only reserves booth space and does not serve as a delegate registration. Exhibitors are required to complete a delegate registration upon receiving confirmation of booth space. Once confirmed, exhibitors will receive a promotional code along with instructions for redeeming the complimentary registration.

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Exhibit Hours*

*Preliminary Schedule - Coming soon.

Exhibitors can plan for approximately 7 to 9 hours of dedicated exhibit hours

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Floor Plan

Fairmont Chateau Laurier

English FP Nov 1 big

*Click image to enlarge

Preliminary floorplan - subject to change

CCMTA will make every effort to accommodate your booth selection.

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Fees

  Members and Associates  Non-Members
Table Top 8' $820 $1,020
 Standard 8' X 8'  $1,650  $2,185
 Double 8' X 16'  $3,300  $4,370

Prepayment of booth space is required in order to secure your space.

Custom Space: Please contact Vanessa Plante, Events Coordinator, by email at vplante@ccmta.ca, or by phone at 613-736-1003 ext. 285 for more details.

* Fees do not include HST (13%). The place of supply rule dictates taxes are charged based on location of the services provided. GST/HST Registration number: 122329659RT. All prices quoted are in Canadian dollars.

** 2019 Associates fees must be paid in full to benefit from the reduced rate.

Arrangements for additional items (e.g. electricity, additional tables or chairs, internet, audio visual) will be the responsibility of the exhibitor. The Show Services Guide will be sent once payment is received.

Applications will be taken on a first-come, first-served basis, after which a priority list will be established. CCMTA reserves the right to refuse an application at any time. For space to be assigned, full payment must be received.

Exhibitors applying after March 8, 2019 will not be represented in the Annual Meeting program, however will be represented on the 2019 Annual Meeting Mobile App.

The deadline to apply is March 8, 2019.

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Refund and Cancellation Policy

Refund requests must be made in writing by the dates specified. Full refunds of registration and event fees issued until March 8, 2019. Refunds of 50 percent issued until April 11, 2019. Refunds will not be issued after April 11, 2019.

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Key Dates and Deadlines

 Activity  Deadline
 Logos required  With form submission
 Cancellation deadline (100% credit)  March 8, 2019
 Application deadline*
 March 8, 2019
 Exhibitor profiles due  March 8, 2019
 Cancellation deadline (50% credit)  April 11, 2019
 Complete order show services form  (tbc)
 CCMTA 2019 Annual Meeting  Monday, June 3 - Thursday, June 6, 2019

*Prepayment of exhibition is required prior to attending the Annual Meeting.

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Frequently Asked Questions

  1. I am interested in supporting this event; however, I cannot exhibit. Are sponsorship opportunities available?
    Yes, those organizations interested in contributing to this event by way of sponsorship can refer to the Sponsorship Package.

  2. I have completed my exhibitor application form. Do I need to register as a delegate as well?
    Yes. All exhibitors are required to complete the delegate registration in order to participate in the various activities planned during the Annual Meeting. Once confirmed, exhibitors will receive a promotional code along with instructions for redeeming the complimentary registration.

  3. How do I pay for exhibition and do I have to pre-pay?
    Payment can be made by Visa, MasterCard, American Express, EFT (Electronic Funds Transfer), or company check. Additionally, CCMTA associates and government members can request an invoice. Exhibition must be paid in full before the booth space is secured and confirmed.

  4. How do I get additional information?
    Contact Vanessa Plante, Events Coordinator, by email at vplante@ccmta.ca, or by phone at 613-736-1003 ext. 285.

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Past CCMTA Exhibitors

• 1A Lifesafer of Canada
• 3M Canada Company
• Accident Support Services International Ltd.
• Alcohol Countermeasure Systems Corp.
• American Association of Motor Vehicle Administrators (AAMVA)
• Automotive Industries Association of Canada
• Bus Patrol
• Canada Border Services Agency
• Canadian Bank Note Company Limited
• Canadian Transportation Equipment Association
• Canadian Trucking Human Resources Council
• Canadian Centre for Occupational Health & Safety (CCOHS)
• Centre for Addiction and Mental Health
• Commercial Vehicle Safety Alliance (CVSA)
• Draeger Safety Canada, Ltd.
• DriveABLE Assessment Centres Inc.
• DriverCheck Inc.
• Drivewyze Inc.
• Entrust Datacard
• Fast Enterprises, LLC
• Gemalto

• GovDeals, Inc.
• L-1 Identity Solutions
• I DRIVE SAFELY
• Infosys Public Services, Inc.
• International Road Dynamics Inc.
• Keesing Technologies
• Maha Canada
• Matica Corp.
• Mega Technical Holdings, Inc.
• Motorcycle and Moped Industry Council
• Parsons Canada Ltd.
• PMG Technologies
• QLess Inc.
• Registrar of Imported Vehicles
• Smart Start Inc.
• Solutions Thru Software Ltd.
• Stereo Optical
• The Passing Zone Inc.
• The Tire and Rubber Association of Canada
• Trica CXM Solutions
• The War Amps
• Veridos
• Waldale Manufacturing Ltd.

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